FOR DISTRIBUTORS WHO ALREADY RUN AN ERP
Quoting software that works with your ERP
If you sell to trade customers, your ERP already holds the three things a quote needs: your products, your prices and your stock. What it does not do is read a customer’s email, PDF, spreadsheet or photographed list and turn it into a quote. That step is still typed by a person, line by line.
Qotora AI does that step, using the data in the system you already run. It reads your catalogue, price tiers, stock and customers, read-only. It never writes into your ERP. A person on your team reviews every quote before it leaves. This page explains how the connection works, system by system, and where we say plainly that a connection is an export and not a live link.
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How the connection works
- A small program, the connector, is installed on a PC or server in your office. It runs under your control and reads from your system on a schedule.
- It reads your catalogue, price tiers, stock, customers and suppliers, and sends Qotora AI only what has changed since the last read.
- Qotora AI uses that data to find each line of a customer request in your catalogue and to apply your own price rules.
- A person on your team reviews the quote and sends it. If the customer accepts, your team enters the order in your ERP as it does today.
Setup is done by our team, remotely and with your written consent. It takes about a day of a technician’s time and is included in every plan.
Three ways in, depending on your system
| Route | Fits | What we can honestly say |
|---|---|---|
| Direct connector | Odoo 17 and 18 | A real read-only adapter over Odoo’s documented JSON-RPC API. Before go-live we check your exact version, modules and a read-only user. |
| Read-only database read | PostgreSQL (including Odoo’s own), SQL Server (for example Sage 100 on SQL Server), Firebird, HFSQL (WinDev) and any ODBC source, Microsoft Access, FoxPro and dBASE files | Proven on a test bench for each engine. The mapping of your tables is written for you at onboarding, because every program and every reseller names them differently. |
| Scheduled export | Any system that can export a CSV or Excel file on a schedule, including SAP Business One, Dynamics 365 Business Central and QuickBooks | Works today. Data is as fresh as your last export, usually a short delay. |
We do not claim a native, certified or partner integration with any vendor. QuickBooks Online and Dynamics 365 Business Central have direct API connectors that are not built yet, so for those two the honest route is an export, or a database read where your installation allows it.
What Qotora AI reads, and what it never does
- It reads: products (designation, reference, barcode, unit, family), sale prices and price tiers, stock by location, customers and their price category, suppliers.
- It never writes into your ERP. The account used to read has no write permission, which is a property of your database and not only a promise made by our code.
- It never invents a price or a margin. Every price on a quote traces back to your own data and your own rules.
- No purchase price and no margin is ever sent to the AI model. A salesperson’s account never receives them either; you decide who sees margins.
- Connection credentials stay in the keychain of the machine the connector runs on, encrypted by the operating system. They never reach us.
Quoting software for your system
Pick the system you run for the specific route, what is read and the setup steps.
- Quoting Software for Sage 100 Distributors | Qotora AI
Read-only SQL Server connection or scheduled export, for Sage 100 distributors.
- Quoting Software for Odoo Distributors | Qotora AI
The real connector: Odoo 17 and 18 over JSON-RPC, or a read of Odoo’s database.
- Quoting Software for SAP Business One | Qotora AI
Scheduled export of items, prices and stock; no dedicated SAP connector is claimed.
- Quoting Software for Business Central | Qotora AI
Scheduled export today; the direct API connector is not built yet.
- Quoting Software for QuickBooks Distributors | Qotora AI
Products, services and customers by export; for smaller distributors on QuickBooks.
- Wholesale Distribution Software + ERP Quoting | Qotora AI
The quoting layer for any wholesale distribution ERP, explained in general terms.
If your system is not on the list
Many distributors run a local program with no API at all: a Windows application on top of SQL Server, Firebird, Access, FoxPro or an HFSQL database. That is a normal case for us. If your system can export a file on a schedule, it can feed Qotora AI. If the database is reachable on your network, we can often read it directly and read-only. Tell us what you run in the free consultation and we say plainly which route fits, before you pay anything.
Sage, Odoo, SAP, Microsoft, QuickBooks and the other names on this site belong to their owners. Qotora AI is not affiliated with them and does not use their logos.
What it costs
The Counter plan is US$49 for the first month, then US$149 a month, for up to 150 quotes sent per month and unlimited users. Setup, including the connection to your ERP, is included, with a 7-day money-back guarantee counted from your first quote sent. Team (US$349 a month) and Network (US$799 a month, several databases) cover higher volumes.
Frequently asked questions
Does Qotora AI integrate with my ERP?
It connects to it, read-only, by the route that fits your system: a direct connector for Odoo, a read-only database read for SQL Server, Firebird, HFSQL and other databases, or a scheduled export for anything else. We do not claim a certified or native integration with any vendor.
Does it write quotes or orders into my ERP?
No. Qotora AI never writes into the software you use. It prepares the quote in its own workspace, a person reviews and sends it, and your team enters any resulting order in your ERP.
What if my ERP has no API?
A lot of counter software has none, and it is not a blocker. We read the database directly and read-only, or we use a scheduled CSV or Excel export from your system.
Do my purchase prices and margins go to the AI?
No. No purchase price and no margin is ever sent to an AI model. Salespeople do not see them either unless you decide otherwise.
Who installs and sets it up?
Our team, remotely and with your written consent. It is included in the price and takes about a day of a technician’s time.
How current are stock and prices on a quote?
They follow your system. With a database read the connector sends changes regularly and the workspace shows when it last synced; with a scheduled export there is a short delay.