FOR DISTRIBUTORS WHO ALREADY RUN THEIR BUSINESS ON SOFTWARE
The quoting layer for your wholesale distribution software
Wholesale distribution software is the system that runs your business: inventory, purchasing, orders, invoicing, accounting. If you are shopping for one, Qotora AI is not it, and this page says so up front.
Qotora AI is the quoting layer that sits in front of the system you already run. It reads your customers’ requests, looks up your catalogue, stock and prices in your software, read-only, and prepares quotes that a person on your team reviews. Your software stays the system of record, and Qotora never writes into it.
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Where a quoting layer sits next to your distribution software
Whether you call it distribution software, merchant software or your management system, it does the heavy jobs of the business. Qotora takes on one narrow job in front of it: getting from a customer’s request to a quote you trust.
| Job | Your software | Qotora AI |
|---|---|---|
| Inventory, purchasing, receiving | Runs it. | Not involved. |
| Orders, shipping, invoicing, accounting | Runs it. | Not involved. Never writes into your software. |
| Customer records, price lists and tiers | Holds them. Source of truth. | Reads them. |
| Reading an email, PDF, spreadsheet, photo, voice note or text message | A person types the lines in. | Reads the request and prepares the lines. |
| Matching shorthand to your products | A person searches the item list. | Proposes the match; a person confirms flagged lines. |
| Preparing the quote | A person builds it. | Prepares it in your template for review. |
How Qotora connects to your software, read-only
How the connection is made depends on what you run. Our team connects Qotora with a read-only account on your database, uses an official export or API, or imports your catalogue, stock and prices. The free consultation is where we check which applies to your system, before you pay anything.
- What it reads: products, stock levels, prices and tiers, customers and suppliers.
- What it adds: its own structured copy of each product (brand, family, specifications, aliases), stored beside your records. Your original product names and records are never changed.
- How it stays current: stock and prices sync from your system, the workspace shows when they last synced, and if the connection drops, the last known stock is shown with the time of the last sync.
- How it is secured: access is read-only, connection credentials stay encrypted on your side, and each company’s data is isolated from every other company’s.
- Who does the setup: our team, remotely and with your written consent. It takes about a day of our technician’s time and is included in the price.
If your system cannot be read live, a scheduled export is enough. A short delay in the data is better than no quote at all.
What stays exactly as it is
- Your software is still where orders are entered, stock is moved and invoices are produced. When a customer accepts a quote, your team enters the order as it does today.
- Your price lists and customer tiers still live in your system. Change a price there and the next sync carries it to Qotora.
- Your team keeps its tools. Qotora adds a workspace for quoting; it replaces nothing.
- Your people still decide. Every quote is reviewed before it is sent, and there is no automatic sending.
Questions to ask before adding a quoting layer
| Question | Answer |
|---|---|
| Does it write into my software? | No. Read-only access only. |
| Whose prices end up on the quote? | Yours, from your own data and the rules you set. Never invented. |
| Who approves a quote? | A person on your team, every time. |
| My item names are messy. Does that break it? | Qotora builds its own structured copy of your products and flags items it is unsure about. |
| My system is old or local. | Tell us what you run. If a live connection is not possible, a scheduled export can do the job, with a short delay. |
| I have several branches or databases. | The Network plan connects several databases. |
Getting started
The Counter plan is US$49 for the first month, then US$149 a month, for up to 150 quotes sent per month and unlimited users. Setup is included, with a 7-day money-back guarantee counted from your first quote sent. Team (US$349 a month, up to 500 quotes sent) and Network (US$799 a month, up to 2,000 quotes sent, several databases) cover higher volumes.
Frequently asked questions
Is Qotora AI wholesale distribution software?
No. It does not run inventory, purchasing, orders, invoicing or accounting, and it is not a CRM. It is a quoting layer that works with the software you already use.
Which software does it work with?
Qotora is built to work with whatever software you use, and we do not ask you to switch. Tell us what you run in the free consultation and we will say plainly how it would connect, whether by a read-only connection, an export or an import.
Does it write quotes or orders into my software?
No. Qotora never writes into the software you use. It prepares the quote in its own workspace, a person reviews and sends it, and your team enters any resulting order in your system.
What data does it read from my system?
Products, stock levels, prices and tiers, customers and suppliers. It uses them to match each line, apply your prices and show stock.
What if my catalogue is in a spreadsheet?
We can import your catalogue, stock and prices from an export or a spreadsheet. Tell us what format you have during the consultation and we will say how it would load.
How current are stock and prices on the quote?
They follow your system. With a live connection they sync continuously and the workspace shows when they last synced; with a scheduled export there is a short delay.
Is my data kept separate from other companies’?
Yes. Each company’s data is isolated, and data is encrypted in transit and at rest. Our privacy page lists exactly what is sent to the AI model and what never is.
What does it cost?
US$49 for the first month, then US$149 a month on the Counter plan (up to 150 quotes sent per month, unlimited users). Setup is included, with a 7-day money-back guarantee counted from your first quote sent.