FOR DISTRIBUTORS RUNNING SAP BUSINESS ONE
Quoting software for SAP Business One distributors
SAP Business One holds your item master data, your price lists, your warehouse stock and your business partners. It does not read the RFQ a contractor emails you as a PDF, the Excel file with part descriptions and no item codes, or the photo of a site list. A person does, line by line, searching the item master and keying a sales quotation.
Qotora AI does that reading and matching from your Business One data and prepares a quote that a person on your team reviews. It reads your data; it does not write into SAP Business One. Today the route is a scheduled export, and this page says so plainly.
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What quoting looks like on SAP Business One today
Business One produces a clean sales quotation once item codes, quantities and the business partner are known. Getting there is manual: decode what the customer wrote, search the item master by description, choose the unit of measure, check the warehouse stock and the price list that applies to this partner, then enter the lines.
- Requests arrive by email, PDF, spreadsheet, photo or message, not in a Business One format.
- Lines are matched to item codes by hand.
- Price list and discount for the business partner are checked manually.
- The sales quotation is keyed in, then sent.
How Qotora AI connects to SAP Business One
| Route | Status | Detail |
|---|---|---|
| Scheduled export (CSV or Excel) | Works today | Your SAP administrator or partner sets up a saved report or query that exports items, prices, stock and business partners to a folder on a schedule. Qotora AI’s connector watches the folder and reads each new file. We give you the exact list of columns. |
| Read-only database read | Assessed case by case | If your Business One runs on SQL Server, a read-only database read may be possible. We do not assume it, and it needs your approval and a look at your installation. |
| Direct SAP connector (Service Layer or DI API) | Not built | We do not offer one and do not claim one. |
SAP and SAP Business One are trademarks of their owner. Qotora AI is not affiliated with SAP and claims no certified or partner integration.
An export means the data is as fresh as the last file. For a distributor that updates prices a few times a week, a nightly or hourly export is usually enough, and the workspace always shows when data was last refreshed.
What it reads, and what it never does
- Items: code, description, barcode, unit of measure and item group.
- Prices from your price lists, and each partner’s price list.
- Stock by warehouse.
- Customers and suppliers.
- It never writes into SAP Business One: no quotation, no order, no item. Your team enters any order in SAP, as today.
- No purchase price and no margin is ever sent to the AI model.
Setup, step by step
- Free consultation: you tell us your Business One version and database (SQL Server or SAP HANA).
- We send the list of columns Qotora AI needs for items, prices, stock and partners.
- Your SAP administrator or partner schedules the export to a folder on a PC or server in your office.
- With your written consent, our technician installs the connector on that machine and points it at the folder.
- We check what Qotora AI received: item counts, prices, stock. You confirm a few items. Then your salesperson prepares a first quote.
Our part takes about a day of technician time and is included in the price. The export itself is configured on your side, and we guide you through it.
What it costs
US$49 for the first month, then US$149 a month on the Counter plan (up to 150 quotes sent per month, unlimited users). Setup is included, with a 7-day money-back guarantee counted from your first quote sent.
Frequently asked questions
Is there a native SAP Business One integration?
No, and we do not claim one. Today Qotora AI reads a scheduled export from Business One. A read-only database read may be possible on SQL Server and is assessed with you.
Who sets up the export?
Your SAP administrator or partner, with our column list. We guide the step and do the rest of the setup.
Can it write sales quotations into Business One?
No. Qotora AI never writes into SAP Business One. The quote is prepared and sent from its own workspace after a person reviews it.
My prices change every day. Is that a problem?
Schedule the export as often as your prices change. The workspace shows when data was last refreshed, so nobody quotes on stale prices without knowing.
Does it work with SAP HANA?
The export route does not depend on the database. A direct database read on HANA is not something we claim.
Are my cost prices shared with the AI?
No. No purchase price and no margin is ever sent to an AI model.