FOR ELECTRICAL DISTRIBUTORS AND WHOLESALERS
Quoting software for electrical distributors
An electrician sends you a list: a photo of a page scribbled on site, a voice note, a spreadsheet from the foreman, or a PDF bill of materials. At the counter, someone has to find every line in the catalogue, apply that customer’s price, check stock and add it all up.
Qotora AI reads the request the way it arrives, finds each line in your own catalogue, applies your own price rules and prepares a quote that a person on your team reviews before it is sent.
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Why electrical lists take so long to quote
Electrical supplies are ordered in shorthand, and one need turns into dozens of possible part numbers.
- Abbreviated descriptions: “12/2 NM-B”, “15A 1-pole”, “duplex white”, “1/2 EMT”.
- One function, several brands and several device ranges.
- Customer-specific prices: discounts, tiers and negotiated terms.
- Quantities in feet, coils, boxes or single pieces.
- Requests in every format: email, PDF, Excel, photo, voice note.
Every line means a lookup, a stock check and a calculation. That repetitive work is what Qotora prepares for you.
From the contractor’s list to a quote you can check
- Receive the request in the format it arrives: email, PDF, Excel, a photo of a handwritten list, a text message or a voice note.
- Find each line in your catalogue: Qotora reads the shorthand and looks for the matching product in your own list, with your part numbers.
- Apply your price rules: the customer’s tier, your margins and your discounts. Prices come from your own catalogue data; Qotora never invents a price or a margin.
- Flag what is unclear: when a line could be several products, Qotora asks a precise question instead of guessing.
- Review and send: a person on your team checks every line, then sends the quote. Nothing goes out automatically.
What the electrician sends
- 500 ft 12/2 NM-B wire
- 20 breakers 15A 1-pole
- 10 duplex outlets white 15A
- 40 sticks 1/2 in EMT
The quote, ready to check
| Description / part no. | Qty | Unit price | Line total |
|---|---|---|---|
| NM-B 12/2 with ground, per ft — NMB122-FT | 500 ft | $0.46 | $230.00 |
| Breaker 1-pole 15A — BR115 | 20 | $7.80 | $156.00 |
| Duplex receptacle 15A, white — RC15-W | 10 | $1.35 | $13.50 |
| EMT conduit 1/2 in × 10 ft — EMT-050 | 40 | $4.25 | $170.00 |
| Total (sample) | $569.50 | ||
Illustration with sample products and prices. In your own account, part numbers and prices come from your catalogue and your price rules, and a person on your team reviews the quote before it is sent.
Your catalogue, your prices, your control
- Your catalogue and stock: Qotora matches against your own products, not a generic list.
- Your price rules: customer tiers, margins and discounts are the ones you set.
- Read-only on your system: Qotora reads your data and never writes into your software.
- A human decides: every quote is reviewed before it is sent, and there is no automatic sending.
- Corrections are remembered: when your team fixes a line, the correction is kept for the next request.
What electrical requests usually contain
- Wire and cable by gauge and length.
- Circuit protection: breakers and GFCI/AFCI devices by rating and type.
- Wiring devices: outlets, switches and plates, by range and colour.
- Conduit, fittings, boxes and cable management.
- Lighting, panels and enclosures.
Contractors write these requests in their own shorthand and in whatever format is closest to hand. Qotora is built for that reality: you do not ask your customers to change how they write.
Getting started
The Counter plan is US$49 for the first month, then US$149 a month, for up to 150 quotes sent per month and unlimited users. Setup is included: our team connects Qotora to your software or imports your catalogue, stock and prices. You have a 7-day money-back guarantee, counted from the first quote you send with Qotora.
Distributors that send more quotes can choose the Team plan (US$349 a month, up to 500 quotes sent) or the Network plan (US$799 a month, up to 2,000 quotes sent).
Frequently asked questions
Does it work with the software I already use?
Yes. Qotora works with whatever software you use: we connect it, or import your catalogue, stock and prices. It reads your data and never writes into your software. You keep your tools.
Can it read a photo of a handwritten list or a voice note?
Yes. Requests can arrive as an email, a PDF, an Excel file, a photo of a handwritten list, a text message or a voice note. Someone on your team drops what the customer sent into Qotora, and lines it cannot read with confidence are flagged for you to check.
Who sets the prices on the quote?
You do. Prices come from your own catalogue data, and margins, tiers and discounts come from the rules you define. Qotora never invents a price or a margin.
Does a quote ever go out without my approval?
No. Every quote is reviewed by a person on your team before it is sent. There is no automatic sending.
How long does it take to prepare a quote?
A typical request takes seconds to under a minute to prepare once your data is connected; long PDFs and photos take longer. Times vary with the request, and your review time is on top.
What does it cost?
US$49 for the first month, then US$149 a month on the Counter plan (up to 150 quotes sent per month, unlimited users). Setup is included, with a 7-day money-back guarantee counted from your first quote sent. Team and Network plans cover higher volumes.